3b: Configure your room - Security

1. On the Rooms tab of your workspace, click on the settings icon of the room you wish to configure  

2. There are three submenus: Info, Security and Branding.

Click on the Security bar to go to security settings.

Security

From here you can manage all the aspects security for each room. Different rooms can have different security settings.

Security Settings

1. Require room password for entry to all guests? - Set whether your room requires a password to enter by ticking the checkbox.

2. Password - When you create a room, a new 8-digit password is automatically created for it. You can set your own password by clicking in the box and replacing it. You can always check the current password by clicking on the eye icon. 

(nb: There are no in-built requirements for a custom password. You can set it to whatever you want).

3. Require email verification for all guests? - Guests can only enter the room once they've verified their email.

4. Remember guest's browser for 7 days? - This will make regular entry into a room a little easier. The guest will need to allow browser cookies for this to work. Yum.

5. Allow only pre-defined guests to enter room? - This will prevent anyone entering the room unless they enter the same credentials you have set in your pre-defined guest list.

• A more in-depth guide to managing guests is available elsewhere in this guide.

6. Guest data visibility for pre-defined guests - Select how much access you wish to allow guests to see and edit. (eg: you may wish them to be able to see and/or update their name or job description.)

Remember to click Save Changes on the top right to keep any changes you have made.

Pre-defined Guests

Before the event you can set up a pre-defined guestlist. The pre-defined guestlist has a number of helpful functions.

It can add security to your room if you enable Allow only pre-defined guest to enter room (see above).

The guestlist can be used to enter data such as Display Names or Job Titles before the broadcast and save you time on the day. This information will show if you have Enabled custom overlays (more information about custom overlays can be found elsewhere in the guide).

Add a new guest

To add a new guest click on the add guest icon .

Fill in their email address and how you wish their name to appear on screen. Guests will need to use this email address to gain entry to the room.

Click Save User Data and they will be added to the guestlist.

You can also import a guestlist from a .CSV file by clicking the import icon on the top right:

You can choose how a .CSV data populates your guestlist, and if it should replace existing data in the drop-down menu:

A template for the .CSV file can be downloaded by clicking on the Export Data Template icon:

Import, export, refresh and add guest can be found here, at the top right of the guestlist.

Remember to click Save Changes on the top right to keep any changes you have made.

Existing Guest Access

If you have updated your security settings for a room, or want to refresh all guest access to it, the Revoke Guest Access button will take any guest data back to before the first time they logged in.

This will kick them out of a room if they are in one, so recommend not to use it during a broadcast unless you absolutely have to!